ACCOUNTS PAYABLE PORTAL
Welcome to the Accounts Payable Portal. This portal is intended for use by directors and staff and contractors/vendors to submit mileage reimbursements, personal and P-Card expense reports, and to submit invoices. In addition, contractors/vendors may update relevant information (ACH/EFT, W-9, etc.) in a secure manner. We discourage emailing sensitive information as SPHA cannot guarantee the safety of such information when transmitted through email channels.
FINANCE OPERATIONS
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Submit mileage reimbursement
Claim expenses related to business travel using a personal vehicle, based on the mileage driven. -
Submit personal expense report
Submission of out-of-pocket expenses incurred for business purposes for reimbursement. -
Submit P-Card reconciliation report
Reconciliation of transactions made with a purchasing card (P-Card) to ensure accuracy and proper coding on a monthly basis. -
Submit invoices
Submit your invoices for goods and services provided to the organization for payment.
CONTRACTOR/VENDOR OPERATIONS
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Contractor/vendor onboarding
To formally register as a new contractor or vendor into the organization's accounting system. -
Change/update mailing address
Process for contractors or vendors to modify their mailing address information in the organization's records. -
Download IRS Form W-9
Access and obtain the IRS form used to collect taxpayer identification information from vendors or contractors. -
Submit/update ACH/EFT direct deposit
For contractors or vendors to set up or update their bank information for electronic payments via ACH/EFT. -
Upload IRS Form W-9
Securely upload a new/updated IRS form W-9 to verify taxpayer identification information for vendors or contractors.
